Director of Operations

About Us

At Ardmore Institute of Health (AIH), we work for a future where healthy environments and lifestyles provide equitable and preferred methods to prevent, treat, and reverse chronic diseases such as obesity, diabetes, and heart disease.

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Role Overview

The Director of Operations reports to the COO and has responsibility for functions related to the mission, general operations and the financial management of the Ardmore Institute of Health (AIH). This role is currently available as a salaried, part-time position with the opportunity for growth into a full-time position.

The Director of Operations will have an understanding of the AIH mission and vision and a desire to engage with and further the goals of the organization. They will have a demonstrated understanding of lifestyle medicine, health behavior change and the relationship to purpose, meaning and spirituality.

Duties include, but are not limited to, involvement in grant review and funding, strategic planning, budget preparation and management, financial reporting, and employee benefit design and risk management. The Director of Operations will represent AIH through connection with grantees and potential grantees and with local and national healthcare-related organizations that align with the mission and goals of AIH. The Director of Operations will also assist with the compliance of non-profit regulations related to private foundations.

The Director of Operations will adhere to the highest standards of ethical and moral conduct and act in the best interest of the organization. They will have the ability to interact with, relate to, and support the activities of a small diverse staff and a Board of Trustees.

AIH is a small organization and therefore leadership and staff roles often require the ability to flex to work that may be outside the core role. The person in this role must thrive in this type of environment.

Reports to: COO

Status: Exempt; part-time with AIH benefit package and opportunity for growth into a full-time role

Start Date: Mid-year 2025

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Responsibilities

• Support the development and execution of AIH financial strategies, including the annual operating budgets and employee benefit designs, to achieve organizational financial goals and stability.
• Monitor financial performance against budget, identify variances, and suggest corrective actions.
• Prepare or oversee the preparation of accurate and timely financial reports for leadership, Investment and Finance Committee and the Board of Trustees.
• Collaborate with senior leadership to develop and implement the strategic plan and align financial objectives.
• Oversee the execution of the financial audit and provision of results, as instructed by the Board.
• Oversee IRS financial requirements and tax filings.
• Maintain robust internal controls and financial reporting systems to safeguard assets and detect potential issues.
• Lead staff in AIH financial transactions including accounting and bill payment fostering a culture of excellence and professional development.
• Lead the design and implementation of employee benefit design to include competitive salary structure, competitive 403b, medical, dental, vision, and other employee benefits; ensuring compliance with all regulatory requirements and supporting best-in-class staff acquisition and retention.
• Represent the lifestyle medicine interest of AIH at public events such as conferences, local and national medical meetings, and public and private healthcare-related convenings.
• Engage in AIH grant funding processes including review of grant applications and follow up with potential grantees.
• Prepare for and present at AIH Board meetings as needed.
• Connect to local and national mission-aligned organizations and attend conferences and meetings.
• Other duties as deemed necessary to support the organization's functions and mission.

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Qualifications

• Experience with budgeting, financial management, and financial reporting within a healthcare or non-profit organization.
• Strong analytical skills, and ability to interpret financial and other data and generate actionable insights.
• Excellent communication and presentation skills.
• Strong emotional intelligence to effectively lead, motivate and work with staff and interact with leadership and Trustees effectively.
• Ability to form meaningful relationships within local and health-related national organizations.
• Strong organizational skills to effectively delegate tasks and ensure that the organization runs smoothly.
• An understanding of the organization’s history, structure and functions.
• Understanding of lifestyle medicine and the science of behavior change.
• Excellent problem-solving skills to devise effective solutions for organizational challenges.
• Professional conduct, which includes upholding ethical and professional standards.

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Experience

• Required: Master’s degree in healthcare administration or a Business Administration (MBA) or equivalent experience.
• Required: At least 5 years of experience in health related field or non-profit management with responsibility for operations and finances.
• Required: Prior supervisory and management experience within a healthcare-related organization.
• Required: Strong interest in and desire to advance lifestyle medicine and the mission of AIH.
• Required: An understanding of the relationship between meaning, purpose, and spirituality to sustained health behavior change.
• Required: A desire for growth.
• Required: Ability to work within a small organization that requires diversity in responsibility
• Preferred: Knowledge of the private foundation governance requirements.
• Preferred: Experience connecting with local and/or national healthcare organizations
• Preferred: Experience presenting and publishing scientific information and data.
• Preferred: Training in Lifestyle Medicine, Health Behavior change and/or Whole Person Care
  

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Work Environment and Physical Requirements

• Remote.
• No special coordination beyond that used for normal mobility and handling of everyday objects and materials needed to perform the job.

AIH is an equal opportunity employer and does not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

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How to Apply

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